Terms and Conditions
1
These terms & conditions apply to any work done for the Client by the Freelancer.
2
The Client is under no obligation to offer the Freelancer work; neither is the Freelancer under any obligation to accept work offered by the Client.
3
The Freelancer will provide service(s) as mutually agreed, confirmed in writing by the Client.
4
The work will be carried out unsupervised at such times and places as determined by the Freelancer, using her own equipment.
5
The Freelancer confirms that she is self-employed, is responsible for her own income tax and National Insurance contributions, and for paying VAT (where applicable) and will not claim benefits granted to the Client’s employees.
6
The Freelancer agrees to attend the Client’s or other premises for necessary meetings, the time spent and agreed reasonable expenses incurred to be reimbursed by the Client.
7
The Client will reimburse the Freelancer for agreed reasonable expenses over and above usual expenses incurred in the process of editorial work.
8
The Client will pay the Freelancer a fee per hour OR per 1000 words OR an agreed flat fee for the job, plus VAT where applicable. A non-refundable 50% deposit will be required before beginning any job (except in the case of hour-long consultations, where the full fee is payable in advance in order to secure the booking).
9
The completed work will be delivered on or before the date agreed, for the agreed fee, which will be based on the description of the work required and the brief, both supplied by the Client.
10
If, however, on receipt of the item to be worked on or at an early stage, it becomes apparent that significantly more work is required than had been anticipated in the preliminary discussion/brief, the Freelancer may renegotiate the fee and/or the deadline.
11
Similarly, if, during the term of the Freelancer’s work, additional tasks are requested by the Client, the Freelancer may renegotiate the fee and/or the deadline.
12
If the Client cancels the project before completion, for any reason other than a serious breach of these terms and conditions, the Freelancer will be entitled to payment for all work already completed, plus a cancellation fee of 25% of the remaining balance.
13
If the project is lengthy, the Freelancer may invoice periodically for completed stages.
14
Any content created by the Freelancer as part of the copyediting/proofreading/project management process will become the copyright of the Client, unless otherwise agreed.
15
While the Freelancer will make every effort to bring questionable material to the attention of the Client, the Client agrees to indemnify and hold harmless the Freelancer from any and all claims or demands, including legal fees, arising out of any alleged copyright or libel infringement committed by the Client in creating the work. Should the Client decline to seek legal advice regarding material that could give rise to legal action, when advised to so do by the Freelancer, the Freelancer cannot be held liable in any future legal investigation or legal action, nor for any charges, fees, damages, or penalties arising out of such legal action.
16
The nature and content of the work will be kept confidential and not made known to anyone other than the Client and its contractors without prior written permission.
17
The Freelancer guarantees that any work that she subcontracts on behalf of the Client will be completed to the same standard, schedule and budget and with the same conditions of confidentiality.
18
If the Freelancer’s work is unsatisfactory, the Freelancer will rectify it in her own time and at her own expense.
19
Copyediting/proofreading is deemed to be satisfactory where the Freelancer has corrected 95% of the errors present in the manuscript. It is not possible to guarantee an error-free manuscript.
20
Unless agreed otherwise at the outset, payment will be made within 30 days of receipt of the Freelancer’s invoice, according to the Late Payment of Commercial Debts (Interest) Act 1998 (amended 2002 and 2013).
21
If she is not paid according to the agreed credit terms, the Freelancer will be entitled to exercise her statutory right to interest and compensation for debt recovery costs under the Late Payment of Commercial Debts (Interest) Act 1998 (amended 2002 and 2013).
22
The information that the Client and the Freelancer may keep on record is covered by the terms of the General Data Protection Regulation. No more such information will be held than is necessary, at any time, to comply with those terms and with any compliance statement or privacy policy published by the Client and/or the Freelancer. Both the Client and the Freelancer agree that, where consent is required to hold or process such data, such consent has been requested and obtained and both facts can be demonstrated. Either may view the other’s records to ensure that they are relevant, correct and up to date.
23
Either the Client or the Freelancer has the right to terminate a contract for services if there is a serious breach of its terms.
24
If the Freelancer has made a substantial contribution to the copyediting/proofreading/project management of the work, she will be entitled to receive one free copy of the work, along with credit in the finished, published piece.
25
The Freelancer may use the Client’s name in her promotional material.